Privacy Policy

Effective Date: June 7, 2025

Last Updated: June 7, 2025

This Privacy Policy describes how Inclusive Labor Institute,("we," "us," or "our") collects, uses, processes, and shares information in connection with your access and use of our website, services, and applications (collectively, the "Platform").

We are committed to protecting your privacy and handling your data responsibly and in compliance with applicable data protection laws.

1. What Information Do We Collect?

We collect various types of information from and about users of our Platform, which may include personal data.

a. Information You Provide Directly to Us:

Account Registration Data: When you create an account, we collect information such as your name, email address, organization name, role, and password.
Profile Information: If you choose to add more details to your profile, such as your phone number or physical address.
Communication Data: Records of your correspondence with us, including emails, support inquiries, and feedback.
Survey and Data Collection Content: Information, including potentially sensitive personal data, that you or your organization upload, input, or create through the Platform's survey tools, focus group discussion guides, or other data collection functionalities. This includes responses to surveys, qualitative data from discussions, and any associated metadata. You are responsible for ensuring you have the necessary consents from data subjects when collecting their data through our Platform.

b. Information We Collect Automatically:

Usage Data: Information about how you access and use the Platform, such as the features you use, the pages you visit, the time spent on those pages, and the number of clicks.
Device Information: Details about the device you use to access the Platform, including IP address, browser type, operating system, unique device identifiers, and mobile network information.
Log Data: Server logs may include your IP address, browser type, referring/exit pages, and dates/timestamps.
Cookies and Tracking Technologies: We use cookies and similar tracking technologies (like web beacons and pixels) to understand your usage patterns, remember your preferences, and improve your experience. You can manage your cookie preferences through your browser settings.¹

2. How Do We Use Your Information?

We use the information we collect for various purposes, including:

To Provide and Maintain the Platform: To operate, deliver, maintain, and improve the functionalities of our Platform, including account management and access to tools.
To Personalize Your Experience: To tailor the content and features you see based on your usage and preferences.
For Communication: To send you administrative notices, updates, security alerts, and support messages, and to respond to your inquiries.
For Security and Fraud Prevention: To protect the security and integrity of our Platform, prevent fraudulent activities, and enforce our Terms of Service.
For Compliance and Legal Obligations: To comply with applicable laws, regulations, and legal processes, including responding to lawful requests² from public authorities.
To Facilitate Data Collection & Analysis: To enable you (as an organizational user) to collect, store, and analyze data from your target audiences, as per the Platform's intended use for understanding worker needs and informing advocacy.

3. How Do We Share Your Information?

We are committed to minimizing data sharing and will only share your information in specific circumstances as described below:

With Your Organization: If you are part of a grassroots labor organization using the Platform, your account information and any data you collect or upload may be accessible to other authorized members of your organization on the Platform, according to your organization's internal settings and permissions.
With Service Providers: We engage third-party companies and individuals to perform services on our behalf (e.g., hosting, analytics, customer support, email delivery). These service providers have access to your information only to perform these tasks and are obligated not to disclose or use it for any other purpose. Examples include:
With Your Consent: We may share your information with third parties when we have your explicit consent to do so.
Aggregated or Anonymized Data: We may share aggregated or de-identified information that cannot reasonably be used to identify you, with third parties for research, analysis, public reporting, or other business purposes.

4. Data Security

We implement reasonable technical and organizational measures designed to protect the information we collect from unauthorized access, use, alteration, or destruction. However, no internet transmission or electronic storage is completely secure. While we strive to protect your data, we cannot guarantee its absolute security. You are also responsible for maintaining the confidentiality of your account password.

5. Data Retention

We retain your personal information for as long as necessary to provide the services, fulfill the purposes outlined in this Privacy Policy, or as required by law (e.g., for accounting or legal obligations). When your account is terminated, or the data is no longer needed, we will either delete it or anonymize it, unless retention is required by law.

6. Your Data Protection Rights

You have certain rights regarding your personal data:

Right to Be Informed: The right to be informed about the collection and use of your personal data.
Right of Access: The right to request access to the personal data we hold about you.
Right to Rectification: The right to request that we correct any inaccurate or incomplete personal data.
Right to Erasure (Right to Be Forgotten): The right to request the deletion of your personal data under certain circumstances.
Right to Restriction of Processing: The right to request that we restrict the processing of your personal data under certain conditions.
Right to Data Portability: The right to receive your personal data in a structured, commonly used, and machine-readable format, and to transmit that data to another controller.
Right to Object: The right to object to the processing of your personal data under certain circumstances, particularly for direct marketing.
Rights in Relation to Automated Decision Making and Profiling: The right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you.

To exercise any of these rights, please contact us using the contact details provided below. We may require proof of identity before fulfilling your request.

7. Third-Party Links

Our Platform may contain links to third-party websites or services that are not operated by us. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services. We encourage you to review the privacy policies of any third-party sites you visit.

8. Children's Privacy

Our Platform is not intended for use by individuals under the age of 18. We do not knowingly collect personal data from children under 18. If we become aware that we have collected personal data from a child without parental consent, we will take steps to remove that information from our servers.

9. Changes to This Privacy Policy

We may update our Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. We encourage you to review this Privacy Policy periodically for any changes.

10. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us:

Inclusive Labor Institute

Email: info@inclusivelabor.org